WAHA Job Board
2026-113 Administrative Assistant
Description
Title: Administrative Assistant
Division: Clinical Services
Affiliation: Non-unionized
Site: Moose Factory, ON
Reports to: Manager of Diabetes Education Program and Clinical Nutrition
Status: Casual
The Weeneebayko Area Health Authority (WAHA) is seeking an experience candidate to fill the key role of Administrative Assistant.
Life at WAHA
A beacon of healing, wellness, and innovation, WAHA connects remote communities with the care they deserve. With spellbinding views surrounding each site, team members bask in the tranquility of the land, juxtaposed against a bustling workplace busy addressing the complex needs of the region. Here, we work with purpose, knowing each action matters. Patients are neighbours, family, and colleagues. Each day brings a challenge- the good kind that stretches you, helps you grow, and makes you feel vital. These hurdles birth opportunities to problem solve, develop new skills, and explore new roles. Here, we step into a version of ourselves once forgotten, overshadowed by the daily grind, and rediscover a deep connection with ourselves, the land, and each other. Here, we experience work with wonder. #WeAreWAHA
What We Do
There has never been a more exciting time to be at WAHA. We are an integrated health system providing the full continuum of care to the six communities of the western James Bay coast with over 500 employees, physicians, and partners in care. As a health authority, you will work in a unique setting where you have the opportunity to care for patients in all phases of their life journey, in all areas of their health experience. From Primary, Acute, and Mental Health, Dental, Specialty Clinics, Population Health and the WAHA Paramedic Service, the opportunities for growth are boundless. We provide community-based programming in all six of our communities, have six paramedic bases, three hospitals, four emergency departments, one community health centre and a total of 72 beds. Our guiding goal is to be a centre of excellence in Indigenous and remote healthcare. To make this goal a reality, we have formed partnerships with other centres of excellence to remove barriers and eliminate the inequity of health services access that have long impacted the patients that we serve.
At WAHA, we are leading the way in health transformation. Come and immerse yourself in the local Cree culture, work with dedicated and passionate colleagues, and live in beautiful northern communities with amazing community members. Our mission is to provide optimum healthcare as close to home as possible. You can be part of this rewarding experience. Come and find your adventure in the north.
Who You Are
- Flexible and able to adapt to quickly changing environments
- Demonstrated ability to multitask and strong prioritization skills
- Excellent oral and written communication skills
- Proven customer service skills
What You’ll Do
- Provides general administrative support
- Answer phone calls and e-mail requests regarding the program
- Records and maintains up-to-date database of all clients seen and waiting to be seen by the multidisciplinary DEP and CN teams and Consultant services
- Prioritizes referrals and ensures referrals are booked according to the departmental priority booking guidelines
- Maintains a record of when clients are due for follow-up appointments and books with the appropriate team member
- Maintains a record of missed and/or cancelled appointments and ensures the appointment is rebooked
- Liaises with various community health service providers to coordinate community visits by teams and Consultants (i.e. Health Directors, Community Health Representatives/Nurses et cetera)
- Books and coordinate coastal clinics
What You Bring
- Successful completion of secondary school or equivalency
- Graduate of an administrative/secretary diploma program is an asset.
- Previous experience as administrative assistant
- Excellent computer skills – Microsoft Office: outlook, word, excel
- Knowledge of medical terminology is an asset
- Ability to communicate in the local native Cree language is an asset
Why Choose Us
- Defined benefit pension plan (HOOPP)
- Be part of an organization leading health transformation in the remote north
- Ability to work with a purpose, connected to an amazing community and culture, with opportunities to learn and grow
Salary: $28.42 - $31.02
Competition #: 2026-113
This job posting is for an existing vacancy.
Deadline: This position will remain open till filled.
As part of our recruiting process, AI tools may assist in the screening of applications. Final hiring decisions are made by our recruitment team and hiring managers.
Weeneebayko Area Health Authority is an inclusive employer. Accommodations are available in accordance with the Ontario Human Rights code and Accessibility of Ontarians with Disabilities Act, 2005.
Compensation
$28.42 - $31.02 per hour